Table of Contents
- 1. Notion To‑Do List (official template)
- Quick Summary
- 2. Ultimate Tasks by Thomas Frank
- Quick Summary
- 3. Ultimate Brain 3.0 by Thomas Frank
- Quick Summary
- 4. Bulletproof Tasks (Notion VIP by William Nutt)
- Quick Summary
- 5. The Ultimate Planner Dashboard for Notion (Gridfiti)
- Quick Summary
- 6. Task Tracker (Easlo)
- Quick Summary
- 7. Ultimate To‑Do List (Notion Everything)
- Quick Summary
- 8. To‑Do List by mablu templates
- Quick Summary
- 9. To‑Do List & Task Management by Something Organized
- Quick Summary
- 10. To‑Do Taskboard by Abhilasha Hanson
- Quick Summary
- 11. To‑Do List by kristii
- Quick Summary
- 12. Notion To‑Do List Template by Zapier
- Quick Summary
- Top 12 Notion To‑Do List Templates Comparison
- Build, Customize, and Share Your Ideal Task System
- From Personal System to Public Asset
- Share Your Creation with the World
Slug
notion-to-do-list-template
Excerpt
Find the perfect notion to do list template for your workflow. We review 12 top options, from simple checklists to full GTD systems, with screenshots and tips.
Notion's blank canvas is full of potential, but starting from scratch can feel overwhelming. A well-designed Notion to do list template provides the immediate structure needed to organize tasks, whether for a personal project, a small business, or a complex "second brain" system. The right template is more than just a pre-made page; it's a complete productivity system with filtered views, prioritization frameworks like GTD or Eisenhower, and automated workflows that can save you hours of manual setup.
This guide dives into 12 of the best templates available today, from minimalist free options to robust, paid productivity dashboards. To truly find your perfect Notion to-do list system, it's helpful to understand the broader landscape of available solutions. For instance, exploring the broader market for the best free task management tools can offer valuable insights into different approaches and features.
For each template featured below, you will find screenshots, a direct link, a quick summary of its ideal use case, and an honest assessment of its strengths and weaknesses. We will also provide clear instructions on how to duplicate and customize each one, ensuring you can quickly find and implement the perfect system to move from chaos to clarity.
1. Notion To‑Do List (official template)
For anyone just starting with task management in Notion, the official template from the Notion Template Gallery is the perfect entry point. This free, officially maintained template provides a clean and functional foundation without any complex setups. It’s designed to be a straightforward database-driven checklist, letting new users get organized immediately.
This Notion to do list template includes properties for priority and due dates, with pre-configured views for a simple list, a Kanban board, and a calendar. Its biggest strength is its simplicity; there’s virtually no learning curve. You can duplicate it into your workspace and start adding tasks in seconds. While it lacks advanced features like recurring tasks or opinionated workflows like GTD, it serves as an excellent base for customization. You can easily add more properties, connect it to other databases, or integrate it with a habit tracker to build a more complete personal dashboard.
Quick Summary
Feature | Details |
Ideal For | Beginners, personal task tracking, simple work projects |
Key Features | Multiple views (List, Board, Calendar), Priority & Due Date properties |
Price | Free |
Access |
2. Ultimate Tasks by Thomas Frank
For those who find basic checklists too limiting, Ultimate Tasks by Thomas Frank transforms your Notion workspace into a powerful task and project management system. This popular, free template is designed to make Notion behave like a dedicated task application. It introduces a structured projects→tasks→subtasks hierarchy that’s perfect for managing complex work without leaving Notion. It’s an ideal step up for users who need more organizational power than a simple list.
This Notion to do list template comes with a suite of pre-configured, filtered views like "Today," "Next 7 Days," and "Inbox" for effective task processing. Its major strength is providing a robust structure at no cost, complete with extensive video tutorials and documentation to guide you. While it offers a solid foundation for project management, some advanced features like smart recurring tasks are reserved for Frank's paid product, Ultimate Brain. It can also feel a bit heavy for someone just needing to track a few daily errands, but for managing real projects, its structure is invaluable.
Quick Summary
Feature | Details |
Ideal For | Project managers, freelancers, students with complex coursework |
Key Features | Projects→Tasks→Subtasks schema, Filtered views (Today, Next, Scheduled) |
Price | Free |
Access |
3. Ultimate Brain 3.0 by Thomas Frank
For those seeking an all-in-one productivity system rather than just a simple checklist, Ultimate Brain by Thomas Frank is a top-tier solution. This is a complete "second brain" built inside Notion, where the task manager is just one component of a larger, interconnected system that includes projects, notes, goals, and PARA organization. It’s designed for serious Notion users who want to centralize their entire workflow.
This Notion to do list template is far more than a basic database. It features advanced recurring tasks (with optional automations), dedicated "My Day" and "My Week" dashboards for focused execution, and a Projects hub that links tasks directly to related notes. Because of its complexity, it has a definite learning curve. However, it's one of the most complete task management systems available and comes with extensive tutorials. Its power makes it a strong alternative for users who have outgrown simpler board-based tools, as explored in a comparison between Notion and Trello. While it's a paid product, the investment is justified for anyone committed to building a robust personal OS in Notion.
Quick Summary
Feature | Details |
Ideal For | Power users, freelancers, students, anyone wanting an all-in-one system |
Key Features | Advanced recurring tasks, PARA method, project and goal tracking, "My Day" view |
Price | Paid (multiple tiers available) |
Access |
4. Bulletproof Tasks (Notion VIP by William Nutt)
For Notion power users seeking a rigorous and methodical framework, Bulletproof Tasks from Notion VIP is a masterclass in system design. Created by Notion expert William Nutt, this template blends proven productivity methods like GTD, time-blocking, and the Eisenhower Matrix into a cohesive structure. It’s far more than a simple checklist; it's a complete task and project management engine built to handle high volumes of complex work.
This Notion to do list template introduces concepts like an inbox for capturing raw thoughts, contexts for organizing tasks by situation, and a dedicated prioritizer. Its advanced features, including dependencies and sub-tasks, allow you to manage intricate projects without leaving Notion. Because it’s part of the broader "Bulletproof" ecosystem, it integrates perfectly with other templates from Notion VIP. While it comes at a cost and its complexity might be overkill for casual users, it offers an incredibly robust solution for professionals who need a structured, opinionated system to manage their workflow with precision.
Quick Summary
Feature | Details |
Ideal For | Power users, professionals, fans of GTD & Eisenhower Matrix |
Key Features | GTD-style inbox, contexts, dependencies, sub-tasks, prioritizer view |
Price | Paid (check website for current pricing) |
Access |
5. The Ultimate Planner Dashboard for Notion (Gridfiti)
For users who want their to-do list to be part of a larger life-planning system, Gridfiti’s Ultimate Planner Dashboard is a standout option. It goes beyond a simple checklist, integrating daily, weekly, and monthly planning directly with a master tasks database. This bundle is designed to connect your high-level goals with your everyday actions in a single, cohesive dashboard.
This Notion to do list template excels by combining planning and execution. Unique features include an automatic productivity rating based on task completion and duration, as well as integrated mood and habit tracking. The master task database is its core, letting you organize tasks by priority, day, and time allotment. While it's more than a minimalist might need, its clear onboarding and tooltips make it accessible even for users new to complex Notion systems. It’s ideal for anyone seeking a structured approach to productivity that considers the bigger picture alongside daily to-dos.
Quick Summary
Feature | Details |
Ideal For | Holistic life planning, detailed daily scheduling, users who want an all-in-one system |
Key Features | Master task database, auto-productivity ratings, integrated habit and mood tracking |
Price | Paid |
Access |
6. Task Tracker (Easlo)
For those who value speed and simplicity, the free Task Tracker from renowned Notion creator Easlo is an excellent choice. This template strips task management down to its essentials, providing a clean, lightweight system that’s quick to set up and use daily. It avoids complex features and focuses on rapid task capture, making it ideal for anyone who finds elaborate systems more distracting than helpful.
As a minimalist Notion to do list template, it includes only a few fields, allowing you to add tasks without friction. Pre-built filters for "Today" and "Upcoming" provide immediate focus on what's next. While its minimalism means you'll need to build out advanced views or workflows yourself, it serves as a reliable and uncluttered foundation. You can easily expand its functionality by integrating it with other templates from Easlo's catalog or by adding visual flair with widgets for Notion to personalize your dashboard.
Quick Summary
Feature | Details |
Ideal For | Minimalists, quick task capture, personal to-do lists |
Key Features | Minimal fields, "Today" & "Upcoming" views, reputable creator |
Price | Free |
Access |
7. Ultimate To‑Do List (Notion Everything)
For users who want an opinionated yet simple workflow, the Ultimate To-Do List from Notion Everything offers a structured, drag-and-drop system. This free template is divided into clear sections like Current, Inbox, and Upcoming, creating a visual pipeline for your tasks. Its design philosophy centers on moving tasks through different stages of completion, which is great for maintaining focus.
The key feature of this Notion to do list template is its automation. When you drag a task from one section to another, its properties automatically update to reflect its new status. This small but effective detail reduces manual data entry and keeps your system organized with minimal effort. While it doesn't have the depth of a full-scale project management tool, its purpose-built flow for individual task management is highly effective. It’s an excellent choice for anyone who appreciates a clear, predefined process for getting things done.
Quick Summary
Feature | Details |
Ideal For | Individuals who prefer a visual, pipeline-based workflow |
Key Features | Section-based task states, Auto-updating properties on drag-and-drop, Calendar view |
Price | Free |
Access |
8. To‑Do List by mablu templates
For those seeking a structured yet simple weekly task manager, the To-Do List by mablu templates is a standout option on the official Notion Marketplace. It has earned high user ratings for its clean, weekly-oriented layout that helps users plan and execute tasks on a repeating cycle. Its design is perfect for building a consistent weekly routine without overwhelming complexity.
This Notion to do list template includes a clever "Refresh" helper, a separate page with instructions and a pre-made task list that you can duplicate each week to reset your schedule. While it doesn't have advanced automation, this manual refresh process is intentional, encouraging a mindful weekly review. Its strength is providing an excellent starting structure for personal productivity. It is flexible enough for users to add their own properties or connect it to other dashboards, though it’s best suited for individual use rather than collaborative team projects.
Quick Summary
Feature | Details |
Ideal For | Beginners, weekly planners, students, personal productivity |
Key Features | Weekly scheduling focus, "Refresh" workflow for new weeks, simple field set |
Price | Free |
Access |
9. To‑Do List & Task Management by Something Organized
Created by the productivity-focused studio Something Organized, this template addresses one of Notion’s most common pain points: recurring tasks. It introduces a clever button-based system that allows you to quickly reschedule completed tasks for a future date without complex formulas. This feature is a significant advantage for users who manage daily, weekly, or monthly routines and want a simple reset mechanism.
Beyond its recurrence helper, this Notion to do list template provides a well-structured task management system. It includes organized list and Kanban board views sorted by status and priority, helping you focus on what's important right now. The onboarding process is simple, making it easy to adopt the workflow. While its pre-built recurrence logic is less flexible than a custom formula-based solution, it offers an effective and user-friendly alternative for most common needs. It's an excellent choice for those who want recurring task functionality without the setup headache.
Quick Summary
Feature | Details |
Ideal For | Users needing simple recurring tasks, structured daily planning |
Key Features | Button-based recurrence helper, pre-configured priority and status views, clean design |
Price | Free |
Access | Official Notion Template Gallery |
10. To‑Do Taskboard by Abhilasha Hanson
For those who think and organize visually, the To-Do Taskboard by Abhilasha Hanson offers a fantastic, board-first approach. Available on the Notion Marketplace, this template is geared toward students and professionals who prefer the clarity of a Kanban-style workflow. Its primary strength lies in its simplicity and aesthetic appeal, providing a clean visual overview of tasks as they move from "To-Do" to "In Progress" and "Done."
This Notion to do list template is highly rated by users for its quick setup and friendly, minimal schema, which makes customization a breeze. You can easily modify tags and priorities to fit your personal or light project work needs. The board-centric design is perfect for managing workflow but may be less suitable for users who heavily rely on calendar views or date-based planning. It intentionally avoids advanced features like database rollups or complex reporting, focusing instead on delivering a pure, effective, and visually satisfying task management experience.
Quick Summary
Feature | Details |
Ideal For | Visual thinkers, students, light project management |
Key Features | Kanban board-first view, Simple status columns, Easy tag customization |
Price | Free |
Access |
11. To‑Do List by kristii
For those who value aesthetics as much as functionality, kristii’s To-Do List template from the Notion Marketplace offers a beautiful, minimalist approach to personal task management. It blends a simple checklist with a clean database, making it a visually pleasing and gentle introduction for users who might feel overwhelmed by more complex systems. The design is intentional, focusing on what’s essential without distracting clutter.
This Notion to do list template is ideal for students, creatives, or anyone managing personal daily tasks. Its strength lies in its simplicity; the fields and views are kept to a minimum, ensuring a very low learning curve. You can duplicate it and begin organizing your day in a visually appealing workspace immediately. While it isn't built for intricate project management or collaborative team workflows, its clean foundation is perfect for personal customization. Users can easily add properties like priorities or project tags as their needs grow, maintaining the template’s cute and minimal core.
Quick Summary
Feature | Details |
Ideal For | Students, personal productivity, users prioritizing aesthetics |
Key Features | Minimalist and aesthetic layout, simple checklist and database, easy to edit |
Price | Free |
Access |
12. Notion To‑Do List Template by Zapier
For users looking to connect their task management system to other apps, this template from Zapier is a fantastic starting point. It's more than just a template; it's a guide to extending Notion's functionality. The free, well-documented system is designed for those who want to automate parts of their workflow, offering practical ideas and instructions for integrating with tools you already use.
This Notion to do list template stands out by directly addressing one of Notion’s key limitations: recurring tasks. The accompanying blog post provides a clever workaround using Zapier automation, making it ideal for anyone who needs to manage repeating duties. The dashboard itself is clean, with helpful Today and This Week views. While the template is simpler than some dedicated paid systems, its true value lies in the documentation that teaches you how to connect Notion with your calendar and other services, transforming it from a static list into a dynamic, automated hub for your tasks.
Quick Summary
Feature | Details |
Ideal For | Users wanting to automate tasks, connecting Notion to other apps, learning Zapier integrations |
Key Features | Recurring task workaround, Today & This Week views, integration and automation guidance |
Price | Free |
Access |
Top 12 Notion To‑Do List Templates Comparison
Template | Core features ✨ | UX / Quality ★ | Price / Value 💰 | Best for 👥 | Standout 🏆 |
Notion To‑Do List (official template) | ✨ Checklist + DB tasks; List/Board/Calendar | ★★★ — simple & reliable | 💰 Free | 👥 Beginners / personal use | 🏆 Official, easy to duplicate |
Ultimate Tasks (Thomas Frank) | ✨ Projects → tasks → subtasks; filtered views + tutorials | ★★★★ — robust, app‑like feel | 💰 Free | 👥 Users wanting full task manager | 🏆 Strong structure & community |
Ultimate Brain 3.0 (Thomas Frank) | ✨ Second‑brain: advanced recurring, PARA, dashboards | ★★★★★ — feature‑rich, steep learning curve | 💰 Paid | 👥 Heavy Notion users / power users | 🏆 Most complete task system |
Bulletproof Tasks (Notion VIP) | ✨ GTD + Eisenhower + dependencies; inbox & alerts | ★★★★ — methodical, educator‑designed | 💰 Paid | 👥 Power users who want methodology | 🏆 Methodologically rich framework |
The Ultimate Planner Dashboard (Gridfiti) | ✨ Master DB, progress tracking, calendar & habits | ★★★★ — planning + execution balance | 💰 Paid | 👥 Planners who want combined tools | 🏆 Balanced planner + execution |
Task Tracker (Easlo) | ✨ Minimal fields; Today/Upcoming filters for fast capture | ★★★ — lightweight & quick | 💰 Free | 👥 Minimalists & fast‑capture users | 🏆 Simple, frequently updated creator |
Ultimate To‑Do List (Notion Everything) | ✨ Section pipeline (Inbox/Current/Upcoming); drag‑drop calendar | ★★★★ — clear, opinionated flow | 💰 Free | 👥 Users who want a guided task flow | 🏆 Clear section‑based workflow |
To‑Do List (mablu templates) | ✨ Weekly scheduling layout; “refresh” helper | ★★★★★ — very high user ratings | 💰 Free (Marketplace) | 👥 Beginners & high‑volume users | 🏆 High ratings & large user base |
To‑Do List & Task Management (Something Organized) | ✨ Built‑in recur helper; list & board views | ★★★★ — efficient recurring flow | 💰 Free / paid add‑ons | 👥 Users wanting easy recurrence | 🏆 Useful recur pattern without heavy formulas |
To‑Do Taskboard (Abhilasha Hanson) | ✨ Kanban board; customizable tags & priorities | ★★★★ — aesthetic, quick setup | 💰 Free | 👥 Students & visual planners | 🏆 Visual Kanban‑first workflow |
To‑Do List (kristii) | ✨ Aesthetic minimal checklist + task DB | ★★★ — cute & easy to use | 💰 Free | 👥 Students & casual users | 🏆 Gentle learning curve & visuals |
Notion To‑Do List Template (Zapier) | ✨ Today/This Week dashboard; Zapier automation guide | ★★★★ — excellent documentation | 💰 Free | 👥 Beginners needing automation help | 🏆 Exceptional docs & Zapier workflows |
Build, Customize, and Share Your Ideal Task System
We've explored a diverse collection of Notion to-do list templates, from the official starter pack to sophisticated, all-in-one systems like Thomas Frank's Ultimate Brain. Your journey doesn't end with duplicating a template; it begins there. The true potential is unlocked when you start molding these frameworks to fit your specific workflow and personal quirks.
Remember, the best system is the one you actually use. Whether you need a simple daily checklist like the one from kristii or a robust GTD-inspired dashboard like Bulletproof Tasks, the key is to select a foundation that aligns with your immediate needs. Don't feel locked into the original design. The real magic of Notion is its flexibility.
From Personal System to Public Asset
Once you start customizing, you're building more than just a task list; you're creating a unique operational system. Consider these next steps to make any notion to do list template your own:
- Adapt Properties: Add or remove database properties to track what matters to you. This could be anything from an "Energy Level" tag for tasks to a "Time Block" relation for scheduling.
- Create Filtered Views: Design new database views that show you exactly what you need to see, when you need to see it. For example, you could create a "Today's Focus" view that only shows high-priority tasks due today.
- Integrate with Other Dashboards: Connect your task database to your meeting notes, project hubs, or content calendars to create a truly connected workspace.
For startups and small businesses, while these templates are excellent for organizing internal work, specific functions often require dedicated software. For example, a marketing team might find that specialized marketing project management tools offer features that complement a broader Notion-based task system, providing deeper insights and workflows for campaigns.
Share Your Creation with the World
If you refine your system into something truly special, consider sharing it. You've developed an asset that others could find incredibly valuable. Turning your personalized template into a digital product is a powerful way to share your knowledge, build a community, and even create a new income stream. By starting with a solid notion to do list template and iterating on it, you are not just organizing your life; you are crafting an asset with real potential.
Ready to turn your custom Notion template into a professional website? With Sotion, you can publish any Notion page as a fast, beautiful site complete with paid memberships, gated content, and email capture. Share your unique workflow with the world by visiting Sotion and launching your site in minutes.
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